The Sacramento Continuum of Care (CoC) includes a diverse body of stakeholders throughout the entire geographic area of the CoC to ensure a community-wide commitment to preventing and ending homelessness. The CoC Board and CoC Committees, listed below, are intended to ensure that the core responsibilities of the Sacramento CoC are carried out efficiently and effectively to meet its mission. Review the CoC Meetings Calendar below for upcoming CoC meeting details such as date/time frames, Zoom meeting details, and meeting materials.
The Project Review Committee (PRC) is accepting applications starting Monday, November 8th, 2021 through Friday, January 7th, 2022. All PRC applications are due Friday, January 7th, 2022 by 5:00 PM. Please see the CoC Membership Application for more details. If you have any questions, contact Michelle Charlton.
The Sacramento CoC Board is a 25-member board that is responsible for managing community planning, coordination, and evaluation to ensure that the system of homeless assistance resources are used effectively and efficiently to rapidly and permanently end people’s homelessness. This includes planning for the use of HEARTH Act Continuum of Care resources and State or local funds allocated to the Sacramento CoC and coordinating these funds with other relevant resources in the CoC geography. The Sacramento CoC Board will also share its data and analyses to inform the use of State, local, and private resources throughout Sacramento County.
The Sacramento CoC Board shall have a minimum of fifteen (15) and a maximum of twenty-five (25) seats. Board membership shall be representative of relevant and diverse organizations and projects serving homeless subpopulations and include at least one individual either currently experiencing homelessness or formerly homeless.
For more details about the CoC Board history, accomplishments, responsibilities, and more, please review the CoC Board Member Orientation presentation.
The Coordinated Entry System Committee (CESC) oversees the design and implementation of the local coordinated entry system (CES) and evaluates its functioning and impact on improving access and connection to services to resolve homelessness. Responsibilities include:
- In consultation with ESG jurisdictions and CoC recipients, establishing policies and procedures, including specific policies to guide operation for persons fleeing domestic violence to ensure HUD requirements and local goals are met;
- Developing performance metrics and evaluative tools specific to oversight and administration of the CES;
- Regularly seeking feedback from providers, consumers, and others engaging with the CES; and
- Reporting regularly on the activities of the CES to Sacramento CoC Board and broader CoC community on access, resources, and functioning.
With assistance from the HMIS Lead Agency, the HMIS and Data Committee is responsible for carrying out responsibilities of Part II. C. within the 2021 Governance Charter, including:
- Ensuring HMIS is operated in compliance with HUD;
- Reviewing local reports to HUD to ensure accuracy;
- Ensuring accurate, timely and comprehensive data is available to inform Sacramento CoC activities;
- Reviewing and recommending changes to the Sacramento CoC Board on privacy, security, and data quality plans consistent with HUD regulations and notices;
- Developing and regularly reviewing HMIS policies and procedures materials; and
- Assisting in the evaluation of the HMIS Lead, as requested by the Sacramento CoC Board and ensuring the Lead Agency successfully completes the following:
- The annual Housing Inventory Count,
- The biennial Homeless Point-in-Time Count,
- HUD System Performance Measures (SPMs), and
- Longitudinal Systems Analysis (LSA)
The role of Point-In-Time (PIT) Count Committee is to engage the broader CoC community in the planning, implementation, and debriefing of biennial PIT Counts. Activities include:
- Serving as the formal mechanism for the CoC Board to engage with staff and consultants in the planning and implementation of the count;
- Engage with the Lead Agency, including the selection of research consultant, to review and provide input on the process, methodology and survey content and the final reporting of results after the count;
- Provide regular updates, as well as recommendations as needed, to the System Performance Committee and/or the CoC Board on the planning of the unsheltered count efforts of the biennial homeless PIT Count; and
- Research and define best practice to ensure representation of all community subpopulations in the PIT Count.
The Project Review Committee holds primary responsibility for overseeing a collaborative process to select projects for the HUD CoC funding application and for evaluating project performance of HUD-funded activities. Activities include:
- In consultation with funding recipients, establishing performance targets by population and program type, which includes soliciting the review and input of the Systems Performance Committee;
- Implementing the review and rank process, including determining funding priorities, and making funding recommendations for the CoC funding application, which reflect established performance targets;
- In consultation with funding recipients and ESG jurisdictions, establish written standards as described in Part I. A. 6; within the 2021 Governance Charter and
- Evaluating year-round performance of recipients and outcomes as required for HUD-funded CoC and ESG activities and report to HUD and Sacramento CoC Board.
The 25-member committee is comprised primarily of Black, Indigenous, and People of Color (BIPOC), many with lived experience of homelessness and seeks to uncover the ways in which BIPOC experience homelessness and our local homelessness system. Activities include:
- Developing an action plan to guide the decision-making process of the CoC Board over the next three to five years;
- Incorporate racial equity goals and tools into each of the CoC Board’s committees when they develop their annual work plans; and
- Advise on the development and implementation of the CoC’s work, goals, and tools.
The System Performance Committee supports system wide planning to help the overall housing and service system meets the needs of individuals, including unaccompanied youth, and families experiencing homelessness. Working with the CoC Lead Agency who prepares the documents and reporting out to the Sacramento CoC Board for approval or adoption, areas of responsibility for this committee include:
- Mapping how the homeless system of services functions, including inventorying of major programs, services and resources, to inform the Sacramento CoC Board and public;
- Conducting the annual gaps analysis and presenting to the Sacramento CoC Board;
- Evaluating system-level performance using HUD and community performance measures;
- Reviewing and providing feedback as needed on aspects related to the CoC NOFA Competition and its components:
- Project priorities list,
- Community narrative (HUD calls this the CoC Application), and
- Planning application
- Reviewing and providing feedback as needed on aspects related to system performance and planning activities, such as:
- The annual Housing Inventory Count,
- Performance targets set in the project review tools developed by the PRC,
- Point-in-Time Counts,
- The annual CoC application,
- Strategic plans and community initiatives
The Sacramento Youth Action Board (YAB) is a formal committee of the Sacramento CoC Board. Membership consists of persons between ages 18 and 24 years at the time initial appointment to the YAB, and at least two thirds of YAB members must be experiencing homelessness or formerly experienced homelessness. The YAB advises the Sacramento CoC Board on policies and activities that relate to preventing and ending youth homelessness. Specific areas of work include:
- Informing CoC’s written plans or strategies relative to preventing and ending youth homelessness;
- Informing the design of the PIT Count; and
- Informing other CoC Committee work, such as the CES Committee, Project review Committee and System Performance Committee, as it relates to preventing and ending youth homelessness.
The Executive Committee is comprised of the three Sacramento CoC Board officers to carry out officer responsibilities as described in Section III.D. within the 2021 Governance Charter. The Executive Committee calls all meetings of the Sacramento CoC and Sacramento CoC Board. The Executive Committee may act for the Sacramento CoC Board for urgent decisions where a regular or special meeting of the Sacramento CoC Board cannot be scheduled. In such a case, decisions are then referred to the full Sacramento CoC Board for ratification.
The Governance Committee is responsible for ongoing evaluation of the CoC structure and operations, including:
- Annual review of the governance charter and making recommendations for changes to the Sacramento CoC Board;
- Overseeing Sacramento CoC Board member appointment process, including reviewing applications and nominating candidates to the Sacramento CoC Board;
- Annually inviting membership to the Sacramento CoC and developing strategies to ensure broad participation, including persons with lived experience on the Sacramento CoC, Sacramento CoC Board, and its committees; and
- Reviewing the annual budget and year-end reconciliation of the CoC Lead Agency and HMIS Lead Agency, relative to Sacramento CoC activities and reviewing activities broadly carried out by these entities outside of the Sacramento CoC activities.
For any questions or concerns, please contact Michelle Charlton, CoC Coordinator, Sacramento Steps Forward